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Activities Committee Meeting

Thursday, January 17, 2008

4 P.M. – Clubhouse

1. Call to Order

Faye Froehlich called the meeting to order on Thursday, November 15, 2007 at 4:05 pm

1. Attendance by Officers and Building Reps

x – attended the meeting

x – attended the meeting

Additional attendance – Sadie Lee, Marge Gotro, Ann Cabral, Pat DeCrosta, Jim Markusen, Tom Duffey, 

1. Approval of Minutes

The minutes from the previous meeting were posted on the web page and in office. Motion made by Margaret and seconded by Marge Gotro to approve the minutes.  Motion approved.  

1. Treasurer’s Report

Mike Manfre submitted the following report:

Checking Account

Petty Cash Account

A motion was made by Irene Rizzo and seconded by Betty Brice to accept the treasurer’s report.  The motion carried.

1. Reports from Committees

Follies

Jan booker reported that there will be meeting on Wednesday, January 22^nd, for tryouts.

Coffee and Doughnuts

The following report was submitted by Sadie Lee and Shirley Smith for the November 5^th coffee and donuts event.

•  35 signed up for the event, but more showed up
•  Had $59.95 in kitty from last event held in April
•  Expenses for event were $50.53
•  Collected $67.51 for event
•  Have a balance in kitty of 76.93
•  Profit was $26.40

Bingo

Marge Gotro was happy to report that the loan for the new bingo board has been completely repaid.  This means more money can now go towards weekly prizes.   

A discussion on a screen or drape over the bingo board was brought up.  It has been over a year with no problems, even though the initial agreement was that it was to be covered.  Since then there was a general perception that the covering was not a necessity.  It will still be brought up for the board to discuss.

Valentines Party

Ernie Paoletti reported that things are moving along fine for the February 14^th Valentine Party.  Kathy McGrath asked if tickets could be purchased for guests.  Ernie stated that owners should have first chance and each building should make a deadline for purchasing tickets.  If there are any tickets left after the deadline, they can be purchased for guests.

1. Old Business

Tai Chi Martial Arts

The instructor that was going to give the class got a full time job and backed out of giving the class at Golfview.

Money for Activities

According to the by-laws of the Activity committee the motion and vote at the last meeting stating that we were not going to pay for new cards for the poker groups was not valid. Ed DeCrosta stated that we must keep in sight what the goal of the activities committee is.  We are to provide activities for the community and fund those activities on a on going basis as much as possible.   A motion was made by Jim Markusen and seconded by Jan Booker to rescind that motion. After further discussion it was decided to leave things as they are and not to make any change in the by-laws.  

A motion was made by Jim Markusen and seconded by Jan Booker to rescind the motion made at the last meeting stating the activities committee will fund the start up cost for card groups, but after that the group will be responsible for the replacement cost of cards.  The motion passed.

1. New Business

Nominating committee

Kathy McGrath and Dee Halpin will head the Nominating committee for the 2008 year.

Super Bowl Party

There will not be a Super Bowl Party this due to the cost.  The Super Bowl committee was looking forward to a party this year with the new TV purchased for the clubhouse, but since the TV was stolen and has not been replaced and won’t be by the Super Bowl date, there won’t be a party.  Also it was suggested that a Big screen TV be rented, but that was too costly.

Clubhouse

Walkers and crutches are not to be left in the back room.  We do not need them, so please give them to an outside organization or person who needs them.  Wheelchairs, however, maybe left for use by the residents.  

Holly O’Connor sent out an e-mail regarding missing large table cloths.  We are down to only two.  Faye said that she checked on-line and we could purchase new ones for $8 or $9 each, with a minimum purchase of 12.  The size we need is 54” x 96”.  

Jim Markusen stated that open flame candles should not be used in the clubhouse at any function.  He suggested that somehow we prohibit the use of candles.  Tom Duffey stated he will check with the fire marshal regarding this matter. 

In addition according to fire code, the double doors by the kitchen need to be left unlocked during business hours and during any function at night.  Also the area in front of the doors should not have table for coffee etc. placed in front of them.  They are a fire exit.  

1. Adjourn

Motion made by Jim Markusen  and seconded by Donna Wasem to adjourn the meeting.  The motion passed.  The meeting was adjourned at 4:40 pm by Faye Froehlich.

Next Meeting:  Thursday, February 21, 2008 at 4 pm 

Respectfully submitted by:

Ed DeCrosta

Secretary