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Activities Committee Meeting

Thursday, April 12, 2007

4:00 P.M. – Clubhouse

1. Call to Order

Betty Brice called the meeting to order on Thursday, April 12, 2007 at 4:00 pm.

2. Attendance by Officers and Building Reps

Position		Name
Chairperson	x	Betty Brice
Vice-Chairperson	x	Fay Froehlich
Treasurer		Mike Manfre
Secretary	x	Ed DeCrosta

x – attended the meeting

Building		Representative		Representative
Augusta	x	Dee Halpin	x	Irene Rizzo
Glen Abbey	x	Betty Brice		Margaret Stokes
Inverness	x	Mary Ann Czarnik	x	Donna Wasem
Muirfield	x	Jan Booker	x	Pat Hodor
Pebble Beach		Pat Blood	x	Jan Dorak
Pinehurst	x	Flo Davis	x	Irene Louzon
Saint Andrews	x	Mickey Flanders		Jo McKevitt
Sawgrass		Ernie Paoletti		Phyllis Paoletti
Turnberry		Ann Cabral		Shirley Smith
Westchester	x	Judy Grosskleg	x	Carole Lewis

x – attended the meeting

Additional attendance – Art Johnson, Tom Duffey, Marge McHugh, Marge Gotro, Joyce Blenkush, Louise Cannizzaro, Dennis Cannizzaro, Jack Verdette, Vince O'Connor, Holly O'Connor and Jim Markusen

3. Approval of Minutes

The minutes from the previous meeting were posted on the web page and in office. Motion made by Donna Wasem to accept minutes and seconded by Jim Markusen. Motion approved.

4. Treasurer's Report

Mike Manfre submitted the following written report to the committee:

Checking Account

Beginning Balance	$9258.08
Remembrance (Sharon Stermer)	-25.00
Ernie Paoletti (Band Deposit)	-100.00
Newsletter (Jim Brice)	-102.82
Remembrance (Karen Hall)	-25.00
Farewell Party ticket sale	1327.00
Steve Johnson (Caterer farewell party)	-896.00
Farewell Party 50/50	150.00
Dalla Marie Asta (Band Farewell)	-450.00
Remembrance (Stan Monick)	-25.00
Bingo Debt payment	300.00
TV purchase for Clubhouse	-2756.87
Tom Wolf (building shelf for TV)	-150.00
Ending Balance	$6504.39

The payment to Tom Wolf was added at the meeting. The bill was paid by Dennis Catoe and will be paid to Golfview by the activities committee.

Petty Cash Account

Beginning Balance	$175.73
Clubhouse expenses	-44.58
50/50 tickets purchased (Mike Manfre)	-5.95
Coffee Committee profit (Shirley Smith)	100.00
Ending Balance	$225.2

5. Reports from Committees

Farewell Party

Betty Brice reported the Farewell Party made $131.00 after all bills were paid. A question was raised as to whether or not we paid the caterer the full price of $896.00 for 112 people. Betty reported that the caterer was paid in full. She informed him that she didn't think they would be using him for any functions in the future. He said he was sorry for what happened at the Farewell Party (running out of chicken for at least 5 tables and substituting pulled pork) and would make it right and offered to do a party for us next year at cost. Betty said she would pass this on the committee. She recommended that we do accept his offer and possibly use his offer at one of the two cancer tournaments, thus allowing more money going to charity.

Tennis Letter

Kay Flatten handed in her letter of resignation as the Tennis co-coordinator. Kay thanked the activities committee for its support during the past year. (a copy of the letter is on file with the secretary)

Bocce Ball Letter

Art Johnson withdrew his request in a letter submitted to the activities committee.

Golfviews Letter

Jim Brice withdrew his letter addressed to the activities committee

CPR

Jim Markusen reported that there is now new procedures for administering CPR. It has become easier and now applies to persons, regardless of age etc. He would like to replace the handbooks for the new procedure and would like to have new classes for the new procedure.

The AED machine will also have to be updated, but can be used as is for now. Also it was recommended that persons working in the clubhouse, (i.e. golf pro, golf shop employees and office personnel) be trained in the new procedures.

Cookbooks

Louise Cannizzaro submitted $20.00 to the Treasurer for the sale of cookbooks. We are still selling them to community.

6. Old Business

TV

Ed DeCrosta reported that the TV and shelf have been installed in the clubhouse. Tom Wolf put up the shelf and has still to put the second shelf under the larger one to hold the VCR – DVD player. Holly O'Connor also asked if the shelf could hold the cable box. It was not sure if the shelf was large enough to hold the cable box also. This request will be passed on to Dennis Catoe.

Bingo

Marge Gotro submitted the following Financial report.

January 2007	$1056.62
April 2007	$1162.00
Expenditures
Supplies	$300.00
Bingo Board	$200.00
Loan Payoff	$500.00
Debts Loan for Bingo Board	$300.00
Number of Volunteers	24

Pairs Bridge

Jack Verdette requested that the name for Pairs bridge be changed to Duplicate Bridge on all the listings for the activities committee.

7. New Business

New Activity

Connie Norstrem of Turnberry requested that a new activity be added to the list of scheduled activities. It is called Hand and Foot. For those who don't know, Hand and Foot is a card game in the Canasta family, similar to Texas Canasta. The time allotted for this activity is on Wednesdays, at 10 am til 12 noon every week. Connie was present at the drawings for the communities calendar and has been added to the official calendar of events.

Wish List for Purchases

After much discussion, the following is a list in order of the wish list for the activities committee with the approximate cost of each item. Other items appear at the bottom of the list which the activities committee feel should be done by the board because they come under general maintenance.

	Item	Cost
1	New Vacuum for the clubhouse	$400
2	Stainless Steel Cooler for clubhouse use	$169
3	6 umbrellas and stands for pools & Tables	$3,000
4	Curtain for Bingo Board	$200
5	Electric Water cooler to replace one by bathrooms near holes 6 and 7	$350
6	New Toilets for (5) for clubhouse	$1,000
	Total	$5,119.00

The following are things the activities committee thinks that should be done, but paid for by the board.

1 Painting the inside of clubhouse to include main room etc. Rotting molding should be replaced and not just painted over.

2 A chair rail put up in the activities room to help protect the wall from damage.

3 New Door hardware for doors by the kitchen in the main room. These doors should be used by employees and residents as much as possible to cut down use on the use of the screen doors.

4 Window treatments for the clubhouse.

No more than the total of the amount stated above should be spent from our account. This will bring our balance down to a workable level.

A motion was made by Holly O'Connor to accept the above list and other recommendations to the board for the spending of the activities committee funds. It was seconded by Joyce Blenkush. The motion was passed.

Date for next meeting

The next meeting will be held on Thursday, October 18, 2007 at 4 pm.

8. Adjourn

Motion made by Jan Booker and seconded by Holly O'Connor to adjourn the meeting. The motion passed. The meeting was adjourned at 5 pm by Betty Brice.

Next Meeting: Thursday, October 18, 2007 at 4:00 PM

Respectfully submitted by:

Ed DeCrosta

Secretary