Activities Committee Minutes
Wednesday, February 9, 2005
3:00 P.M. – Clubhouse
1. Call to Order
Meeting called to order at 3 pm by Marge Gotro.
2. Attendance
Augusta- Kitty Nagy, Kay Yanochko
Glen Abbey-Betty Brice, Jim Brice, Dar Robbins, Sadie Lee, Margaret Stokes
Inverness- Ed DeCrosta, Al St. John
Muirfield- Jan Booker, Marge Gotro
Pebble Beach- Jan Dorak
Pinehurst- Corrine Ankers, Annie Hall, Ed Davis
Saint Andrews- Faye Froehlich, Ann Duffey, Tom Duffey, Mickie Flanders, Jo McKevitt
Sawgrass- Ernie Paoletti, Ellen Greenberg, Harley Greenberg
Turnberry- Ann Cabral, Shirley Smith, Joyce Blenkush
Westchester- Jim Markusen, Doris Hackley, Mike Manfre
3. Approval of Minutes
Ed DeCrosta read the minutes from the January 12, 2005 meeting. Motion made by Betty Brice and seconded by Mike Manfre to accept the minutes as posted for the January 12, 2005 meeting. Motion passed.
4. Treasurer’s Report
Mike Manfre reported the following:
|
Petty Cash Account |
$103.63 |
|
Checking Account |
$11,635.45 |
Craft Fair Breakdown by Section
|
Baking |
Baskets |
Crafts |
Furniture |
Elect. |
Home Décor |
Books Toys |
Food |
Cook Books |
|
$636.61 |
$1395.00 |
$1660.35 |
$476.00 |
$331.80 |
$400.00 |
$137.00 |
$479.75 |
$280.00 |
After deductions and subtracting Cook Book sales from totals, the Craft Fair made a total of $5,516.51. The Checking Account total includes the money from the Craft Sale.
Advertising (Faye Froehlich)
|
10 signs |
$200.00 |
|
1 newspaper add |
$49.00 |
5. Reports from Committees
New Members
New members where introduced and listed as stated below:
Art Johnson (Pebble Beach) - Bocce and Horseshoes
Jo McKevitt and Mickie Flanders, building reps for St. Andrews
Trudi Aronica – (Pebble Beach) Book Club & Water Aerobics
Madeline Patterson building rep - Glen Abbey
Barb Illius – Bingo Coordinator
AED/CPR Jim Markesun
Jim Markusen completed his training and is now a qualified instructor in CPR. Because of his certification, Golfview will get 1 complete set of practice dummies. (3 CPR dummies, 10 manuals and a video for our use in the classes.) When the items arrive, Jim will do a review with the 10 members who are already trained. Classes will be offered at a later date. The masks that were on back order have arrived and will be distributed to the 10 members when Jim gives the review class.
Donuts (Ann Cabral)
The last Monday Coffee and Donut Day was a success. There is now $15.14 in the coffee fund. Ann Cabral stated she would resign after this year. She will serve for the remainder of this year. If anyone is interested, or knows of someone who is, please contact one of the officers.
Pancakes (Howard Ashburner)
Howard was not present to give a report at this time.
Entertainment Books Final Report (Kitty Nagy)
|
73 books sold @ $6.00 |
$438.00 |
|
6 Free Books @30.00 |
$180.00 |
|
Profit |
$618.00 |
Next year we’ll have to deal with corporate office instead of the local office. We're not sure how this will work.
Bingo Update (Harley Greenberg)
Harley reported as a follow-up to the last meeting suggestion about using a TV for Bingo, it can be shown on TV, but a camcorder would be needed to project the image on a big screen TV. This method is self-defeating and not recommended.
Volunteers have come forwarded to do bingo. The new Bingo Committee members are: Diane Ocel, Joan Wierenga, Juanita Harrison, Barb Illies, and Judy Valois. Harley informed us that the transition would be very smooth, as they are already being trained.
Bingo currently has $ 5777 in their checking account. A new bingo machine is $6700. In addition, it would cost approximately $300.00 to hang the machine on the wall in the clubhouse. Permission to hang it in clubhouse has to be approved by the Architectural Committee. The Activities Committee has already approved a loan of $2500.00 for the purchase of the machine. Harley asked the activities committee to change the loan of $2500 into a grant for the purchase of new machine. He said by doing this, it would allow bingo to increase the amount of prize money awarded during bingo games, since they would not have to take out quite as much money from the proceeds of bingo card sales.
Discussion was opened to the floor on changing the load to a grant. Ed DeCrosta wanted to know about how much the Monday Night Bingo netted each week. About $75 per night is raised. Some members felt the committee should not make the loan a grant. It was pointed out that monies spent by the activities committee are normally for items that are not purchased or done by groups that raise money. This will be discussed and brought up for a vote next meeting.
Newsletter (Jim Brice)
Next issue will be in March. Jim stated he would like to include the craft fair breakdowns and profits, a calendar of Events, club champions, and shootout winners and more in the next issue. He would also like to start a Golfers’ Corner. This section would be devoted to golf rules, and golf etiquette etc. He reported that they ran off 450 copies of the last issue.
Garden Club (Kay Yanochko)
Kay spoke to Dennis Catoe about monies for flowers. He said there’s no money left for flowers after the hurricane. She talked to Holly O’Connor thinking the activities committee could contribute some funds for money. Also each building could take some responsibility in helping around their building, planting and watering. Jim Markusen said that in the past, flowers were planted so that sprinklers hit all the flowers. It was suggested that further studying of the planting of flowers be studied. It is too late to plant new flowers for this year.
Super Bowl Party (Kitty Nagy)
|
Tickets Sold |
Proceeds |
Expenses |
Profit |
|
46 @ $5.00 |
$230.00 |
$211.65 |
$18.35 |
6. Old Business
Bazaar Report - Bake, Craft, rummage, Baskets (Jan Booker)
Jan Boker thanked all the people who helped with the craft fair. She stated that there were too many to thank personally. Over 70 people helped to make crafts, direct traffic, set up, cook, and help in many other ways. (See report for profit and breakdowns in Treasurers Report above.)
Report from Nominating Committee
Faye Froehlich submitted the following names have been submitted for the nomination of officers as of this date. Betty Brice - Chairperson, Marge Gotro - Vice-Chairperson, Ed DeCrosta - Secretary and Mike Manfre - Treasurer. If you know of additional interested persons, please let Faye know.
Meeting Date for Reserving Clubhouse
The lottery selection date will be determine at a later date.
7. New Business
Change date of next Meeting
The next meeting for March has been changed to Thursday, March 3rd at 3 pm
Expenditure of Monies
The following items were submitted for the activities committee to review for possible action. It was recommended that members should look at the list and prioritize the items as to need.
|
New Floor clubhouse |
New Sound Barrier |
Microwave Shelf |
Close up Window and add Bulletin board in Kitchen |
|
Screen in the Patio on the pool Deck |
VCR/DVD player for clubhouse |
Grant to Bingo instead of Loan |
Television for clubhouse |
|
Plants for Garden Committee |
New Towel Dispensers for bathrooms |
Reimbursements for Craft Supplies |
“No Parking” Signs |
|
Laundry tub located near grill for cleaning grates |
Replacement of Benches on Golf Course |
Storage Cart for Audio Equipment |
Table Storage Cabinet |
2005/2006 Community Parties
|
Welcome Back Party |
Turnberry |
Thanksgiving |
Mike Manfre |
|
Valentine Party |
------ |
St. Patrick’s Day |
Inverness – St. Andrews |
|
4th July |
Margaret Stokes |
Super Bowl |
Augusta |
|
Farewell Party |
Westchester – Glen Abbey |
|
|
Next Meeting: Thursday, March 3, 2005 at 3 pm in the clubhouse.
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Respectfully submitted by:
Ed DeCrosta
Secretary