Amended: 4/13/05
Activities
Committee
Minutes
of the
Meeting
Wednesday,
March 3,
2005
1. Call to Order
Holly
O'Connor called the meeting to order at 3:03 P.M.
2. Attendance
The attendance sheet
was
distributed.
Members Present
AUGUSTA:
Kitty
Nagy and Kay Yanochko
GLEN
ABBEY:
Betty Brice, Jim Brice, and
Madalein Patterson
INVERNESS:
Mary
Ann Czarnik and Donna Wasem
MUIRFIELD:
Jan
Booker, Marge Gotro, and Pat Hodor
PEBBLE
BEACH: Pat Blood,
Jan Dorak, and Art Johnson
PINEHURST:
Corrine
Ankers, and Annie Hall
ST.
ANDREWS:
Ann Duffey, Tom Duffey, Mickie Flanders,
Faye Froehlich, and Marge McHugh
SAWGRASS:
Ellen
Greenberg and Ernie Paoletti
TURNBERRY:
Ann
Cabral
WESTCHESTER: Holly
O'Connor and Vince O'Connor
3. Approval of Minutes
Two
changes to the minutes of the February 9, 2005 meeting were noted. On page 4, the Welcome Back Party will
be hosted by both Turnberry and Pinehurst, not just Turnberry as was
reported. The second change (on
page 1) was an incorrect figure for the cost of signs for the Bazaar. The correct figure for the ten signs
should be $305.28. Also, please
correct a typographical error on page 2, the heading should be AED/CPR
(Jim
Markusen).
The
minutes of the February 9, 2005 Activities Committee Meeting were
approved as
amended.
4. Treasurer's Report
Mike
Manfre sent a Treasurer's report to be read in his absense.
Petty
Cash: $120 Of
this, $43.31 will be deposited into
the Checking Account.
Checking:
Balance: $13,086.95
Bills:
two bills are
pending...
Holly
is asking for reimbursement for 78.47.
Faye
Froehlich is asking for reimbursement $49 for the newspaper ad.
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The treasurer's
report was
accepted without exception.
5. Reports from Committees
Holly O'Connor
distributed copies
of the Activities Committee Policies and Procedures Rules and
Regulations. This version incorporates all
changes
through February, 2005.
Valentine's Party
Ernie Paoletti
reported that 103
tickets were sold. The event had a
"profit" of $20.
Everyone had a
great
time. Sawgrass is bowing out as sponsor
this
year.
Newsletter
Jim Higgins has
donated $500 for
the Newsletter and Channel 95.
6. Old Business
Coffee
and Donuts
Holly
asked if anyone had been able to recruit a person for coffee/donuts.
No
one responded.
We have until fall
to get someone. It was suggested
to put it in the newsletter and on channel 95.
Adopting
a hole on the golf course
This
matter is still unsolved. Some
people would like to have an organized way of planting and
maintaining
flowers
on the golf course. The topic will
be held over to next year.
7. New Business
Prioritizing
ideas for using Activities Committee funds
Holly O'Connor
indicated that
available Activities Committee funds amount to approximately
$10, 986.95 allowing
for the BINGO loan and unpaid expenses.She began making a
list of possible
purchases/projects that could be funded
Ice Maker--
The current ice maker
is
failing. We could lease a new one
for $1900 or purchase one for
$2,400-$2,600. (Wholesale prices)
Microwave
shelf/Window--
The pass through
window
is an
ongoing problem. We could seal
that window off and install a microwave shelf for $425
VCR/DVD--
Many events (eg. pot
lucks) could
utilize a DVD/VCR player in the clubhouse, replacing the current unit
which is
VCR only. The cost would be in the
$100 range.
TV--flatscreen
wall
mount TV
The current TV is
showing its
age. The committee could look into
purchasing a new flat screen, possibly a wall mount TV.
At this time the highest prices are
about $4000
Laundry Tub
and
installation
The problems of
cleaing
the grill
grates in the current kitchen sink were explained.
It was suggested that we could buy and install a wash tub
where the current hand sink is for $160.
Cart for
audio
equipment--
It was suggested that
we
could
purchase an AV cart to store and move the audio system (amplifier,
speakers,
cords, etc.) for $200.
"No parking
on the
Grass" signs
The problems of
people
parking on
the grass during large events at the clubhouse (e.g.,
pancakes/bloodmobile
mornings) could be addressed through the purchase of temporary signage
indicating that people should park on the pavement only.
Cost was unkknown.
Screening in
the
Overhang on the
pool deck
The idea of screening
in
the
overhang on the pool deck was addressed.
The purpose was mainly to increase the capacity of the clubhouse
for
special events. Cost was estimated
to be in the neighborhood of $4000.
Carpet/Installation
The condition of the
carpet in the
clubhouse was addressed. Some
people were looking at tile, but have determined that the price for
tile and
installation would be out of our reach.
It was also suggested that tile would incresase the noise level. The replacement of the current carpet
would cost approximately $3850.
There were suggestions that the current carpet is not worn, but
just in
need of regular cleaning.
Table storage
The idea of having a
cabinet built
in the clubhouse to allow for storage of the long tables and provide
space for
beverage/buffet items for parties and pot lucks was brought up again. We still have no price estimate on this
item.
Plants
It was suggested that
we
provide
money for the garden committee.
Benches
The idea of replacing
benches
destroyed in the storm was considered.
There was no cost estimate.
Sound Barrier
The matter of
improving
the sound
quality in the clubhouse was brought up again. One
estimate for a better system was $28,000. Other
alternatives were also discussed.
American Flag
The sad condition of
the
American
flag in the clubhouse was addressed.
We need to get the flag raised so that it does not droop to the
floor. It was suggested to purchase
a pole extension. No estimated
cost.
Bocce
Art Johnson reported
on
bids for
Bocce courts. The current set-up
is very crude and is inhibiting participation. He
is exploring several ideas that range in price from
$12,500 to $8,500 and possibly less. The committee's hope
is
that half
of the sum would come from the Activities Committee and half from the
Board of
Governors in conjunction with the golf course renovation.
$4250
Computer
Club
It was brought up
that a
computer
in the Activity Room would provide an excellent way for people to check
their
e-mail and participate in computer activities (e.g., classes). It was suggested that an e-machine is
available for $250 including stand, printer, modem.
At this
point the
committee went
back over the suggestions and voted on whether to fund them or not.
The results were as
follows:
Ice
Maker--unanimous
in
favor of
purchase
VCR/DVD--unanimous in
favor of
purchase
Microwave
Shelf/Window--unanimous
to install
Laundry
Tub/Installation--unanimous to install
Cart for
Audio--unanimous to
purchase
Computer--unanimous
to
purchase
Bocce--unanimous to
approve $4250
pending matching funds from the Board of Governors
The amount of
authorized
expenditures were then totaled:
$7483
This left a balance
$3503.95 to be
considered.
TV--A vote to wait
for
prices to
drop was successful on a 20-2 show of hands vote.
Carpet--A motion to
encourage
vacuuming and set aside dates for cleaning was approved without
exception.
No Parking Signs--No
action was
recommended.
Farewell Party
Holly Betty Brice indicated that
on
April 2 we
will have our Farewell Party poolside starting at 3:30 PM. Tommy O will
perform
from 4-6PM.
Food will be served
at
5:00
PM. Tickets go on sale on March
21. There will be no limit to the
number of tickets available. March
30 is the last day that tickets will be sold to allow for the purchase
of food.
Officers for
2005-2006
Faye Froehlich
presented
the slate
of officers for 2005-2006.
Ed DeCrosta, Secretary
Mike Manfre, Treasurer
Marge Gotro,
Vice-Chair
Betty Brice, Chair
Tom duffey moved to cast a
unanimous ballot for these candidates.
Motion passed by unanimous voice vote.
8. Adjourn
The meeting was
adjourned at
4:23 PM.
Respectfully Submitted,
Vince O’Connor
Substituting for Ed
DeCrosta who was ill and
could
not
attend the meeting.