1.    Call to Order

Howard Aschburner called the meeting to order at 3:00 P.M.

2.    Attendance:

A quorum was present.  Detailed list of those in attendance is not available at this time.

3.    Approval of Minutes:

Minutes of the November 6, 2002 meeting were approved as printed without discussion.

4.    Treasurer's Report:

Mike Manfre reported that the committee has petty cash of $93.80 and a bank balance of $1,850.20.  Report was approved unanimously.

5.    Old Business

A.  Additions to Process for Monthly Meetings Document

At the November 6th meeting a list of amendments to the document "Process for Monthly Meetings" was distributed.  It was moved that those amendments be approved.  Motion passed unanimously.  The revised document will be distributed at the January meeting.

B.  Bulletin Boards

At the November 6th meeting a list of suggestions to help keep building bulletin boards uncluttered was distributed.  It was moved to adopt those suggestions.  Motion passed unanimously.  A one page activity calendar was given to each building representative for posting on the boards.  It is hoped that this will reduce the need to put up special notices.

C.  Report on Activity Survey

A survey on interest in various new activities had been circulated in November.  Results were reported:

        Computer Users Group--34 people interested
        Book Club--7 interested people, Laura Kirk will coordinate
        Bocce Ball--33 people interested
        CPR--8 people interested
        Band--1 person interested

D.  Reimbursement for Bocce Ball Expenses

It was moved that the committee approve reimbursing Bert DiDonato for his expenses in making the Bocce Ball storage box and lock which were brought to the committee at the November 6th meeting.  Motion passed unanimously.

E.  Activities Directory

This is still being developed and it may be included in the next Golfview Telephone directory.

6.  Reports from Committees

A.  Bocce Ball

Bert DiDonato reported that the court will be reseeded and that he was looking into having sideboards installed at a cost of about $150.  Discussion included the importance of working out a compatible relationship with "Horseshoes."

It was moved that the committee approve the expenditure, contingent on Board of Governor's approval.  Motion passed unanimously.

B.  Rembrance Committee

The committee reported that Ed Cleary (Sawgrass) had passed away.  In accordance with the wishes of the family, a donation to Salvation Army was made in his name in lieu of flowers.

C.   Entertainment Books

Kitty Nagy reported that we had received 5 free books and that sales so far had resulted in a profit of $661.  She reported that we still have 16 books left to be sold.

D.  Welcome Back Party Committee

Jan Booker reported that 111 people attended the party.  Ticket sales resulted in a profit of $67.89.  50/50 raffle brought in an additional $157.00  for a total profit of $224.89.

E.  Assistant Pancake Coordinator

Dick Hackley is still looking for help.  Next Pancake Breakfast is scheduled for Monday, January 13.  Westchester is host.  The assistant would help keep the schedule for the buildings, setting up, putting up signs, etc.  Everyone agreed it would be good to have a backup.  Interested parties may contact Dick Hackley.

Issues related to clubhouse tables were discussed (e.g., leaving the tables up after pancakes and coffee is no longer appreciated because of Stretch and Tone activity).

It was also noted that Bingo needs to have wet towels provided to keep the table tops free of colored marks from the daubers.

F.  Doughnuts and Coffee

    Mickey Flanders is filling in for Ann Cabral this month.

G.  Photo Gallery

Marge McHugh is coordinating the activity.  Cameras are in a box in the library.  Activity coordinators may get the camera, take 3 or 4 pictures (being sure to log the exposure numbers), and then return the camera.  When all photos have been taken, the camera will be taken in for processing.  We will get single prints and will put them up on the bulletin boards in the activity room.

It was moved and seconded to approve the purchase of cameras and developing for this activity and to reimburse Holly for expenditures for the two cameras purchased already.  Motion passed unanimously.

H.  Computer Users Group

Meeting set for Monday, January 13th at 4:00 PM.

I.  Gramma's Closet

Joyce Blenkush will set it up after the first of the year

J.  Library

It was reported that the library needs two more shelves.
It was moved and seconded to approve the purchase of two shelves.  Motion passed unanimously.

6.    New Business

A.  Bazaar

Planning for the Bazaar is moving along fine.  There will be a January 6th meeting at 4:00 PM for all volunteers.  They will meet with their chairpeople.  Signs were made for each building to get additional volunteers.  Food committee will ask for an advance of money to purchase food for the sale.

B.  New Christmas Tree

It was reported that a new Christmas tree had been purchased for the clubhouse.  This tree has lights woven into it.  The old tree will be put into the rummage sale.  It was  moved to reimburse Margaret and Cy Stokes for their expenses in buying the tree.  The motion passed unanimously.

C.  Community party discussions.

It was suggested that we develop guidelines for community party planners, dealing with issues policies such as refunds, evaluations, tent rentals, etc.  Volunteers to head up the development of draft guidelines were asked for.

Ernie Paoletti, Mike Manfre, and Doris Hackley volunteered.

D.  Amount of money that can be reimbursed without committee approval.

The issue of reimbursements without formal committee approval was discussed.  Harley Greenberg, Donna Wasem, Betty Brice, and Tom Duffey volunteered to tackle this topic and come up with draft guidelines.

E.  Community Quilt

Virginia Smith has expended $41.00 for materials for the community quilt which will be raffled off during the Bazaar.  It was moved and seconded to approve reimbursement to Virginia for those expenses.  Motion passed unanimously.

Phyllis Simmerman is in charge of the raffle.

F.  Other New Business

A list of ideas for use of the Bazaar profits was distributed.  The committee will prioritize the list next meeting.

Cliff Swanson has purchased a basketball hoop and net.  Since he left the meeting and could not speak to the issue of reimbursement for this expense, the item was put off until next meeting.

7.    Adjourn

The meeting was adjourned at 4:05 PM

Next meeting:  Wednesday, January 8, 2003; 3:00 P.M.