1.    Call to Order

Howard Aschburner called the meeting to order at 3:00 PM.

2.    Attendance

The attendance sheet was passed around.
Members Present:  Corrine Ankers, Howard Aschburner, Pat Blood, Jan Booker,
Betty Brice, Louise Cannizzaro, Ed Davis, Bert DiDonato, Jan Dorak, Tom Duffey, Mickey Flanders, Faye Froehlich, Marge Gotro, Harley Greenberg, Annie Hall, Bobbie Kneram, Jim Lowney, Mike Manfre, Kitty Nagy, Holly, O'Connor, Vince O'Connor, Ernie Paoletti, Phyllis Simmerman, Margaret Stokes, Cliff Swanson, Donna Wassem, and Jack Zimmer.

3.    Approval of Minutes

Minutes of the January 8, 2003 meeting were approved without exception.

    
4.    Treasurer’s Report

Mike Manfre reported that the committee started the year with $93.80 in petty cash.  Transactions left us with $151.99 at the end of January.  The Committee checking account  started with $1,652.43.  Various transactions left us with $1,381.84 at the end of January.  After deposits from the sale of Entertainment Books and $9,062.18 proceeds from the bazaar, the committee has $11,579.38 in checking as of this date.

5.    Reports from Committees

    --  Super Bowl Party

Kitty Nagy reported 75 tickets were sold at $5.  Made $26.85 over expenses

    --  Upcoming Valentine’s Day Dance

Ernie Paoletti reported that 100 tickets have been sold.

    --  Coffee/Donut Report

Kitty Nagy reported for Ann Cabral:
$318.25 has been taken in, with expenses of $262.19.  Profit:  $56.06

    --  Other Committee Reports

BINGO
Harley Greenberg reported that $3581.56 is in the BINGO Checking account.  Figuring $80.20 profit per session, by the end of the season they will have about $4000 and will be able to buy a new BINGO set up, one that is totally electronic and easier for the volunteers.  They will make a presentation at the next meeting.

Garden Committee
Jim Markusen submitted a written report from the Garden Committee.  The Gardening Committee met in early Fall and the consensus was that each building will handle planting in their own areas.  Jim walked the course with Dennis Catoe and discussed areas that needed supplemental plantings and additional color highlights.  Most were accomplished shortly after that.  Some plants and bushes may attract insects and diseases which could spread to the course.  Plantings around the palm trees will always be a problem since they are competing with the palms for water and nourishment.

The cold December and January has caused stress and slow growth in many of the flowers and shrubbery around our property.  Warmer nights and sunny days should bring them back.

Pancakes
No one was in attendance to report.  It was noted that tables were not put away.  Dick Hackley has recruited Don Smith and Howard Aschburner to work with him for the rest of this year and take over next fall.

Blood Mobile  It was reported that the Blood Mobile did well on Monday.

6.    Old Business
    --  Handout:     

Members in attendance received copies of the Policies and Procedures document and two statements:

        Amount of money that can be reimbursed without Committee approval
        Additions to "Use of Clubhouse" Guidelines

    --  Community Party Discussion (Evaluation)

No one was here to present this.

    --  Report from Nominating Committee (Faye Froehlich, Ernie Paoletti, Phyllis Simmerman)

Faye Froellich reported that the committee is making the following nominations:

Chair: Holly O'Connor,
Co-Chair: Marge Gotro,
Secretary: Vince O'Connor,
Treasurer:  Mike Manfre.

    --  Changes in Activity Committee Representatives:

Glen Abbey:  Alice English replaces Margaret Stokes
Muirfield:  Marge Gotro is filling in temporarily for Jean Fabian
St. Andrews:  Faye Froehlich will replace Tom McGinn
Sawgrass:   Ellen Greenberg will replace Barbara Wierschem

    --  Outcome of Community Holiday Celebration Building Survey  (e.g. Thanksgiving)

Members reported on interest in community parties:
Kitty Nagy reported that 5 or 7 said they'd be interested in Augusta
Louise Cannizzaro said that 6 or so said yes in Westchester.

    --  Bulletin Board Reminder

Members were reminded to please use half sheet of paper for bulletin board announcements.  There was discussion about using the activity room bulletin boards for scores/schedules/sign-ups, etc.  Tom Duffey indicated that there might be another bulletin board available that we could use in the clubhouse.

    --  Report on Outcome of Bazaar

We deposited over $9,000.  That was about $8628 net profit for the day.
Some food was left over.  It was suggested that we could sell those items at cost.  Some thought that Duane might buy it.
Holly read a break-out of Bazaar sales results:  

Small appliances:    $791.40
Home Decor:      969.26
Christmas, etc.    70.30
Books, etc.    176.95
Furniture    1077.00
Sports, luggage    438.00
Linens    244.70
Kitchen Wares    673.85
Clothing    294.77
Crafts    1143.00
Baking    432.55
Afghan    72.50
Raffle    2343.00
Food    324.90

    --  Use of Bazaar Monies

The top 12 items on lists of suggestions for using Activities Monies were placed on large sheets of paper and each member was given 5 adhesive dots to distribute among the items.

Results:  

Improve Acoustics in the Clubhouse:      39
Improve Lighting/ceiling fans in Clubhouse     23
Outdoor Grill     22
Appliances for the Clubhouse Kitchen    21
Defibrillator    12
Tables (square for Activities Room)    7
Hot Tub    7
Exercise Equipment    5
Cabinet/Sink/Counter for Clubhouse Kitchen    4
AirConditioning upgrade for Clubhouse    4
New TV for Clubhouse    3
Computer    1

    --  Other Old Business


7.    New Business

    --  Set Committees for Parties/Dances for the 2003/04 Season

    --  Other New Business

It was noted that the Valentine's decorations were put up too early this year.

Howard Ashburner reported on the interest survey:
canoe 8
kayak 4
horseback 2

Basketball:  Cliff Swanson wants permission to put up a portable basketball standard on the lot at the northeast maintenance shed.  He was advised to speak to the manager.  The Activities Committee does not have the authority to ok this.

Water Aerobics:  Bobby Kneram requested money for water aerobics.

She asked for new "noodles" and a boombox totalling $55.07.  She indicated she needs a boombox with CD capabilities.

It was questioned why we would provide noodles.  Shouldn't that be supported by the individuals who use them?  Because of this, it was decided to craft two separate motions.

Mike Manfre moved that we approve the purchase of the boom box.  Ed Davis seconded the motion.  Motion passed unanimously.

Bobbie Kneram moved to approve the purchase of noodles.  Faye Froehlich seconded the motion   Show of hands vote resulted in 4 in favor, 15 opposed.  Motion failed.

Table Cloths:  It was reported that Olga Shea wants us to buy table cloths (she had purchased for the Coffee and Donuts) from her.  

Newsletter:  It was asked whether we would be having a newsletter this year.  It was suggested that the chair of Newsletter be contacted.

8.    Adjourn

Howard Aschburner adjourned the meeting at 4:08 PM.

Next meeting:  Wednesday, March 12, 2003
Elections will be held if necessary.