1.  Call to Order

Howard Aschburner called the meeting to order at 3:00 PM.

The attendance sheet was passed around.  The following members were present:  Corrine Ankers, Howard Aschburner, Betty Brice, Jim Brice, Ann Cabral, Louise Cannizzaro, Jan Dorak, Ann Duffey, Tom Duffey, Jean Fabian, Faye Froelich, Marge Gotro, Alice Groenthal, Mike Manfre, Tom McGinn, Kitty Nagy, Holly O'Connor, Vince O'Connor, Ernie Paoletti, Phyllis Paoletti, Margaret Stokes, Barbara Wierschem, Kay Yanochko.

Minutes of the January 16, 2002 meeting were approved as posted.

Mike Manfre reported that "Pancakes" raised $146 and $177.
The $200 advance for the Valentine Party has been returned from Sawgrass.
We now have $632.07 in cash and $1251.72  in checking.  This includes recent payments coming from the realtors.

 It was moved and seconded to approve the treasurer's report.  Motion passed unanimously.
 

5. Reports From Committees

-- Remembrance Committee

Faye Froelich reported on the work of the committee.  A written report was distributed to each building.
The matter of  'collecting' funds was questioned.

It was moved and seconded to amend the report reflecting that the money come directly from the Activities funds and not from bake sales or other donations.  That motion passed unanimously.

The idea of donations (e.g., to a charity) in lieu of flowers was also brought up.  The discussion reflected a feeling that flowers were best.

It was moved and seconded to accept the report as amended.  Motion passed unanimously.
 

-- Garden Club

Tom McGin reported that the program will start next year.  Volunteers from each building will be necessary to maintain flowers on the course.  Another posting will be done to recruit volunteers.  Kevin will do the planting.  We need to do the watering.  Money for the plants will come from the general Golfview budget for landscaping.

-- Rummage Sale (and Storage Facility)

Betty Brice reported that a survey had been posted and there was indicated support for a sale.  It will probably be held in March next year.  We need a person from each building to help coordinate.  Will partition one-third of the maintenance building on the northeast corner of the property.  Materials have been donated by Dennis Catoe.  Additional materials are needed in the amount of $178 to complete the job.  Money from the proceeds would be used to replace these funds.

Discussion:
Is there a goal for the funds?  Nothing firm yet.
Several ideas were put forward:  New kitchen floor for the clubhouse; Screens for the sliding doors; TV replacement.
Other ideas from owners are encouraged.

It was moved and seconded to approve the expenditure of $172.12 to build the wall. Motion passed unanimously.

-- Rangers

Jeanne Fabian reported that she had turned over the duties of organizing the rangers to the O'Connors.  The committee thanked Jean and Pat for their hard work over the past two years.  The O'Connors will appear before the Golf Committee at their meeting next Monday to try to get more support for this program.

-- Basketball Report

Nobody was here to report on the issue.  Howard Aschburner indicated that he had heard that Cliff Swanson had purchased a "hoop" and that this was his own personal possession and not something sanctioned by the Activities Committee.

 -- Valentine's Party

Ernie Paoletti indicated that all but 13 tickets have been sold.  Tickets will be vailable at the door.  Everything is a "go."

 -- St. Patrick's Day Party

Howard Aschburner reported that next Wednesday they will be having a meeting to look at costs and ticket prices.

7.  New Business
 

-- Nominating Committee

According to past practice, we need a committee to nominate officers for 2002-2003.
It was questioned if we really need a committee.  After much discussion, it was decided that we will put up a notice that people who would like to "run for office" should contact their building representative(s).   A notice to that effect will be placed on each building's bulletin board.

 -- Parties/Events for the 2002/03 Season

The parties for 2002-2003 were reviewed.
 

November:  Welcome Back Party (Muirfield and Pinehurst)
December:  Caroling (Tuesday Night Social Group)
February:  Valentine's Day Party (Sawgrass and Turnberry)
March:  St. Patrick's Day Party (Inverness and St. Andrews)
April:  Farewell Party (Glen Abbey and Westchester)
July:  4th of July Party (Margaret Stokes and someone to be named)

It was decided to let the same buildings run these parties again this year.

Additional suggestions were entertained.
 Super Bowl party.  Augusta  volunteered to run it.
 New Years  -- no one volunteered.  Can be brought up again later.  Need  sponsor.

Policies for additional parties were discusssed.

It was moved and seconded that no Activities monies be expended for liquor.  Motion passed unanimously.
 

Howard:  reported that Nick Amacarelli of Inverness donated two roasters to the clubhouse.  A letter of appreciation will be sent on behalf of the Activities Committee.

Holly: proposed a change in Activities Committee Meeting Policies.  She distributed a sheet ( attached ) showing the current policies and the changes she was suggesting.

It was moved and seconded to adopt the policies as modified.  The motion passed unanimously.
 

It was suggested that we purchase a carpet remnant to cover the dance floor so that bingo can use more space.  Kay will come back to next meeting with details about this purchase.  In the meantime, it was suggested that we post a notice about NOT putting tables and chairs on the dance floor.
 

Meeting was adjourned at 3:55 PM.

Next meeting:  Wednesday, March 13th at 3:00 PM.
 
 

Activities Committee Meetings
(Approved 12/12/01)

Process for Monthly Meetings

* Approve the minutes without reading them, unless a question arises.

* Only activities that have something to report need to speak.

* We will try to follow the agenda closely.  Items not on the agenda will be discussed at the end of the meeting under the heading of 'New Business.'

* Money-making activities should submit, in writing, a financial report of that activity at the meeting following the activity.

* Each building will be given 3 copies of the minutes,  one for each building representative and one to be posted on the building bulletin board.
 We will send minutes and announcements electronically.  Any building where no representative is on-line should let the officers know so that hard copy can be prepared. (Approved 1/16/02)

* Suggestions for agenda items should be given to one of the officers to be placed on agenda for next meeting.

* Proposed Change (2/13/02):  Any item brought up at a meeting that had not been previously placed on the agenda, especially if it requires expenditure of funds, will not be voted upon until the following meeting unless the members approve over-riding this guideline.

Schedule for yearly topics:

January :  The Chairperson will appoint a nominating committee.  Their responsibility would be to confirm the continued service of the activity chairpersons and officers.  Help find replacements for those positions, if necessary.  Confirm continued service of building reps.  Notify building if replacement will be needed.

February :  Set committees for following year's dances/parties.  This gives the early events such as Welcome Back Party at least one month to plan before everyone heads north.  This will also allow time to book entertainment for the following year if necessary.

March:  Election of Officers.  Term begins with fall meeting.

Approved Yearly Parties

September:                                     March:  St. Patrick's Day Party

October:                                         April:  Farewell Party

November: Welcome Back                May:

December:  Caroling                         June:

January:                                          July:  Fourth of July Party

February:  Valentine's Day Party       August:
 

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