BOG Minutes 3/18/04

Audit Report

Gerald Simmerman reported on the results of the audit for 2003.

Revenues were approximately the same as the year before. Green fees were up $2500 due mainly to outside play and guests. Expenses were up 4-5% including the work done to the well ($5000) and the purchase of supplies at the end of 2003 to reduce profit. Utilities were up about $5000 and golf course maintenance was up $20,000. Salaries were down $10,000. Income tax went up about $1500. We have about $82,000 in reserves. And the good news, there will be no increase in fees.

Holly O'Connor reported that the committee voted to expend the following amounts:

Automatic Electronic Defribrillator (AED        $800
Extra Kitchen Cabinets                                       $600
Cookbook advance                                           $2500
Bingo Loan                                                       $2400
New computer for channel 95                            $600
Miscellaneous items for the clubhouse                $182

She indicated that the committee needs final approval from the Board of Governors to proceed so that work can begin in April.

BINGO

Harley Greenberg reported that the BINGO committee is recommending one of two proposals to replace the old, heavy bingo equipment that we are now using.

Proposal #1 $6171 including the console and the flashboard.
This equipment is easy to operate and is electronic.

Proposal #2
Install the flashboard on the clubhouse wall, with cabinets to cover the flashboard when it is not in use. The cover will be complementary (in color and materials) to the kitchen cabinets.

Harley indicated that 80 to 100 owners participate in BINGO every week. The new machine will enhance their experience. He also indicated that the funds come from the users.

Bob Margolin commented that he understands the need for the new machine, but questions the placement of the display on the wall. He suggested that the committee look at an alternative to hanging it on the wall.

Harley indicated that there is a rolling flashboard stand available. It would cost $300 plus another $100 for a cover. It would need to be stored in the activity room closet.

It was indicated that Marge Gotro has offered to donate $300 in Doug's name toward the purchase of a new BINGO machine.

Duffey suggested that we accept the donation.

Margaret Stokes asked permission for Glen Abbey to cap their columns and then to stucco over the upper portions of the front of their building, leaving them smooth where the columns used to be.

Jerry Ross asked if this had been reviewed by the ARC.

Jerry Ankers indicated that his building would be pursuing the solution being applied across the street at the Park. They are applying wire mesh over their columns and then applying three coats of stucco on top of that.

Dennis Catoe indicated that the ARC has already given permission to remove the columns and told them to bring the solutions back to the Board. His opinion is that the Board of Governors could deal with this issue directly.

Tom Duffey asked if we need a special meeting to deal with these two issues

Margaret Stokes moved that we approve the two solutions presented by Pinehurst and Glen Abbey. Bob Margolin seconded the motion.
After some further discussion and comments from the owners present, Vince O'Connor moved to amend the motion to read that we hold a meeting within the next week and a half to consider the two solutions presented by Pinehurst and Glen Abbey. Jerry Ross seconded the motion.

The motion to amend passed by unanimous voice vote.

The amended motion passed by unanimous voice vote.

AED

Jerry Ankers raised issues concerning the purchase of the AED and possible legal issues related to that. Dennis Catoe said that our attorney has not yet responded to our inquiry.

Jim Markusen indicated that we have the unit and the invoice, but it has not yet been paid for. He indicated that the "Good Samaritan" act protects us and that Florida has special legislation (AED Act) that lays out what we have to do to be immune from suit.

Dennis Catoe has contacted the insurance company and still has no response from them either. We have 30 days to pay the invoice.

Bulk Rate for Cable

Tom Duffey indicated that we met with representatives of Comcast and they offered us a bulk rate contract of about $26 per month (x 400 units x 12 months per year for 5 years). We indicated to them that this was not acceptable. Since then, Tom has talked to another neighboring condo association that has a much lower rate. If we can get a better rate, it would probably be to our advantage.

Activities Committee Recommendations

Jerry Ross moved to approve the recommendation by the Activities Committee to spend $7182. Vince O'Connor seconded the motion.
The motion passed by unanimous voice vote.

Property Line

Tony Rizzo brought up the matter of the property line on the north side of the property. It seems the "Lakewood Village" property line markers are correct and he is concerned about their plans to erect a fence along that line. Tom Duffey indicated that it is his understanding that they will fence at the "berm" line that they are establishing, not the property line.

Dress Code for Common Elements

Jerry Ankers said that the matter of the people who are walking around the property without shirts had been tabled at the last meeting. He talked about some signage that would be placed strategically around the "circle" to alert people to the need to walk on the sidewalk and to wear proper attire.
Jerry and Vince O'Connor will work with that idea and prepare proposals for the next meeting.

Sign-in Procedure for Owners at Board of Governors' Meetings

Jerry Ankers referred to an administrative policy was approved in1997 allowing members to speak to certain items on the agenda. He suggested that we develop a sign-in procedure so that owners can speak to agenda items. The discussion of this topic included references to both the positive and negative aspects of such a policy. One outcome of such a policy is the need to have much more specific agenda for meetings.