BOG Minutes 12/11/03

A. Adoption of the 2004 Proposed Budget

Barry Humble presented the proposed budget, highlighting differences between 2003 and 2004. One major difference was a reduction in the Golf Course Equipment Expense line because the equipment is now paid for. This was offset by rises in other line items, such as utilities expenses and reserves.

The bottom line is a no-increase budget proposal in which expenditures total $578, 950.00 ($120.62 per unit per month).

Jack Gross moved to adopt the proposed budget. Art Lyall seconded the motion.
The motion passed on a unanimous voice vote.

B. Set 2004 Annual Meeting Date

The middle week of March was suggested, perhaps the18th or 19th. Considering a time when most owners would be able to attend, the Board selected Thursday, March 18, 2004 at 11:30 AM for the Annual Meeting.

C. Proposal to Resurface Tennis Courts

Howard Aschburner presented the need for tennis court resurfacing. He highlighted the total prices and the guarantees that were included in the three bids that were received. He indicated that the optional bids to repaint the light standards as well would be necessary and that one vendor had indicated that they would replace the lights while they were resurfacing the standards

The bids were:
Stewart Tennis: $9,320 to resurface the courts and $1,150 to recoat the standards.
Sunland Recreational Products: $10,176 (resurface) and $1,020. (standards)
Center Court, Inc: $9,380 (resurface) and $1,875 (standards).

The board discussed guarantees, bonds, and timelines. The item was tabled briefly to allow a representative from Stewart speak to the Board and respond to some of the questions that were raised.

The matter was brought back for discussion after the rest of the agenda had been completed. At that time Vince O'Connor moved to accept and approve the bid from Stewart Tennis to resurface the tennis courts and repaint the nine light standards for a total price of $10,470. Jack Gross seconded the motion.

The motion passed on a unanimous voice vote.

At the April 23, 2003 meeting of the Board, action was taken to authorize the errection of a 6-foot galvanized fence along the west property line. It was later discovered that there was a problem with the property line being so close to the sidewalk that a fence could not be installed without changing the sidewalk.

There is a drainage easement in that area, on each side of the drainage culvert, so one solution is to plant ficas bushes (a dense, fast growing hedge material) along that easement to discourage people and dogs from entering our property.

Dennis Catoe reported that he could acquire a large number of such bushes at a considerable savings over what they would cost normally and at a reduced cost as compared to the fence. ($952 for the bushes vs. up to $3,000 for the fence.)

It was suggested that prior to approving the planting, the Board would have to rescind the action of April 23, 2003.

Art Lyle moved to rescind the approval of a galvanized fence along the west property line. Jack Gross seconded the motion.

Motion passed on unanimous voice vote.

Jack Gross moved to acquire and plant the hedge material along the culvert on the west side of the property. Margaret Stokes seconded the motion.

Motion passed on unanimous voice vote.

In April the Board approved ammended guidelines for use of the clubhouse. At that time the Board removed all references to a Clubhouse User Checklist. Because of that, it was indicated that we have nothing to consider under this topic.

Members of the Board and owners present discussed the pros and cons of developing and using a checklist to assist owners who are responsible for a function that utilizes the clubhouse.

Jerry Ankers moved to table the matter. Art Lyall seconded the motion.
Motion passed on a 6-1 voice vote.